Privacy Policy
🌟1. About Us
- We are Wild Ways West Midlands.
- We are a social club for adults aged 25 and over with learning disabilities.
- We meet at The Table and go on trips in the community.
📄2. Your Personal Information
Personal information means facts about you.
We keep some information to help keep you safe and to run the club.
We may collect:
- Your name
- Your address and phone number
- Your date of birth
- Your emergency contact
- Your GP name and contact details
- Information about your health (like allergies or support needs)
- Notes about the help you need
- Photos or videos (only if you say yes)
🔍3. Why We Need Your Information
We use your information to:
- Keep you safe at activities
- Contact you or your parent/carer/next of kin
- Plan trips, workshops, and meet‑ups
- Support your needs
- Follow the law (for example, safeguarding)
We do not sell your information.
🔒 4. How We Keep Your Information Safe
We keep your information:
- In locked cupboards
- On computers with passwords
- Only staff and volunteers who need it can see it
We keep your information only for as long as we need it.
🤝 5. Sharing Your Information
We only share your information when we need to, for example:
- With emergency services
- With people helping with trips
- With safeguarding teams (if someone is unsafe)
We only share what is needed.
📷 6. Photos and Videos
We sometimes take photos or videos at activities.
We will only take or use photos if:
- You say yes
- You feel comfortable
You can say no at any time.
🧑⚖️7. Your Rights
You have the right to:
- See the information we have about you
- Ask us to change something if it is wrong
- Ask us to delete information (sometimes we must keep it for safety reasons)
- Say no to photos
- Change your mind at any time
📞 8. Contact Us
If you want to talk about your information, you can contact:
🌈 9. Changes to This Policy
We may update this policy. We will tell you if anything important changes.
📞10. Concerns or Complaints
If you are unhappy with our data handling, please contact:
- ICO (www.ico.org.uk)
- Tel: 0303 123 1113